Product launches and brand activations
Put a drinks experience alongside your campaign. Tell us who is attending, what they should notice and how the bar fits into the wider guest journey. We can discuss the menu and branded presentation together.
Staffed bars for brands and businesses
Cocktail Bar Hire for Corporate Events & Brand Activations
Bring a proper cocktail bar to your product launch, client reception or company celebration. Pan-n-Ice provides the bar, the team and the agreed drinks service, with menus and branding shaped around your event.
From a focused cocktail menu to a wider bar serving wine, beer, sparkling wine and spirits, we can plan an offering that suits your guests. Add a branded bar front, personalised cups or a campaign-led menu, and give people a natural place to meet.
Request a cocktail bar quote Explore the service
The bar, the drinks and the people serving them
Our cocktail bar hire is a staffed service, rather than an empty counter or bartender-only booking. We supply the stock and equipment needed for the agreed menu, with the final setup and service hours set out in your proposal.
Bring us your brief and we can discuss:
- A working bar and staffing for your event.
- Cocktails, mocktails and a wider drinks selection where required.
- Stock, ingredients and equipment for the agreed service.
- Bar branding and personalised serving materials.
- Arrival, setup, service and collection arrangements.
Before booking, check the serving allowance, glassware or cups, ice, staffing hours and any venue requirements in your quote. Branding and bespoke production should be specified separately so there is a clear record of what is included.
A drinks menu that fits the occasion
A launch reception, a conference drinks hour and an evening company party ask different things of the bar. Start with the atmosphere you want, the audience and the time available for service.
We can discuss a focused cocktail selection or a broader bar including champagne, prosecco, wine, beer and spirit mixers. Bespoke drinks can connect the menu to a campaign, season or event theme. Recipes, ingredients, presentation and the final selection are agreed for your booking.
Mocktails and alcohol-free choices can be part of the brief too. Tell us if a specific alcohol-content requirement matters, along with any allergies or dietary requests, so the exact ingredients can be checked.
For a short reception, consider a smaller selection that guests can choose from easily. For a longer event, share the full running order so the drinks service can be planned around arrivals, speeches and food.
Make the bar part of your campaign
The bar is a useful place to carry your visual identity through the event. We can vinyl-wrap the bar and discuss personalised cups, menu graphics and bespoke flavours through our events team.
Share your brand guidelines, campaign message and initial creative direction. A coordinated bar front and menu can make the serving area feel part of the wider activation rather than an afterthought.
In the photograph, WARC branding appears on the finished drinks from our Contagious Cannes Lions archive. It is a reference for what a bespoke detail can look like, not a standard inclusion with every bar. Ask us which finishing touches will work with your chosen recipe and presentation.
For launches, receptions and company celebrations
Client hospitality and networking
Create a welcoming place for conversations at a reception or after a conference. The arrival pattern matters: guests leaving a session together need a different service plan from guests dropping in throughout the afternoon.
Company parties and team celebrations
Plan a cocktail bar for a summer party, Christmas event or staff celebration. Share the venue, running order and drinks preferences, including choices for guests who are not drinking alcohol.
Choose the right kind of bar service
These are different briefs, not interchangeable packages. Tell us which sounds closest to your event so we can confirm the scope.
| Your brief | What to discuss | Key planning point |
|---|---|---|
| A cocktail-led bar | A focused selection of cocktails and mocktails, with presentation suited to your event. | Balance menu choice with the serving window and guest arrival pattern. |
| A wider drinks bar | Cocktails alongside wine, beer, sparkling wine and spirit mixers. | Confirm the drinks range, stock allowance and serving materials. |
| A frozen cocktail experience | A separate specialist frozen-drink service, with suitable cocktails and mocktails. | Match recipes, equipment and branding to that format rather than assuming a conventional bar setup. |
If you only need a bartender or equipment, say so in your enquiry. This page describes our staffed bar service; a different hire arrangement needs to be discussed separately.
Plan the service with your venue
A bar needs more than a good-looking position. The team needs room to prepare drinks, guests need a clear approach, and deliveries must fit the venue's access times. Send a floor plan or site photographs if you have them.
| Detail | What helps us plan |
|---|---|
| Audience and timing | Guest numbers, serving hours and any concentrated arrival or drinks-reception period. |
| Position and access | Venue address, proposed bar location, loading arrangements, stairs or lifts and setup/collection windows. |
| Working requirements | Available power and water, preparation space, storage and the venue's glassware or waste rules. |
| Outdoor events | Surface conditions, shelter and a wet-weather plan for both the bar and guests. |
| Permissions and responsibilities | The venue contact, alcohol-service requirements, who is responsible for any permissions and how drinks will be paid for. |
Confirm licensing and alcohol-service responsibilities with us and your venue before booking. Do not assume that hiring a bar automatically covers every permission or venue condition. The chosen setup's space, utilities and operating requirements also need to be confirmed for your site.
Looking for a frozen cocktail experience?
Our frozen cocktail service is a different way to bring drinks into an activation. At ADWEEK House in Cannes, Rolling Minds served frozen cocktails and mocktail slushies, with branding on the pans and serving cups.
If that is closer to your creative brief, explore the dedicated service. We can discuss which format suits the event rather than treating a frozen-drink station as the same thing as a full cocktail bar.
How much does cocktail bar hire cost?
Your quote depends on the date and location, guest numbers, drinks selection, service hours, bar setup and branding. A focused reception menu and a full evening bar need different stock and staffing plans.
Send a budget band with your brief if you have one. Ask for the agreed drinks allowance, staffing hours, serving materials, travel and bespoke production to be clear in the proposal. We will confirm the scope for your event rather than assume one package fits every venue.
Discuss your event budgetPrivate celebrations are welcome too
We also welcome cocktail bar enquiries for weddings, birthdays and other private celebrations. Send your date, venue and guest numbers, and let us know where the drinks service fits into the day.
Cocktail bar hire FAQs
Does cocktail bar hire include bartenders, drinks and equipment?
The service described here is staffed and includes the stock and equipment needed for the agreed drinks offering. Your quote should confirm the exact menu, serving allowance, staffing hours, bar setup and serving materials. It is not an unlimited-drinks promise.
Can the bar carry our branding?
Yes. We can discuss a vinyl-wrapped bar, personalised cups and a menu designed around your event. Send your artwork or brand guidelines with the brief. The surfaces, quantities, design work and production schedule need to be agreed for your booking.
Can you provide mocktails and alcohol-free options?
Yes, include these in your brief. We will discuss suitable choices alongside or instead of alcoholic drinks. If an exact alcohol-content requirement matters, tell us so the proposed ingredients and recipes can be checked.
Can you serve more than cocktails?
Yes. A wider bar can include champagne, prosecco, wine, beer and spirit mixers. The final selection and stock allowance are agreed for the event rather than assumed from a standard list.
Can you work at our office, exhibition or outdoor venue?
Send the venue details, proposed bar position and event timings. Access, working space, utilities, permissions and any weather protection need to be checked before the setup is confirmed. Venue suitability cannot be established from guest numbers alone.
Do we need to arrange alcohol permissions?
The responsibilities need to be confirmed for your particular event and venue. Raise this at enquiry stage and ask for the agreed arrangements in writing. Do not assume that a staffed bar booking transfers every licensing or alcohol-service responsibility to the supplier.
How many guests can you serve?
Tell us the expected attendance and how quickly drinks need to be served. A single arrival rush differs from guests visiting over several hours. We will discuss the menu and staffing for that brief; there is no single guest capacity that applies to every bar configuration.
How early should we book?
Enquire once you have a date and outline brief, especially if you want custom branding. Availability, artwork deadlines and production time are confirmed for each proposal. A photograph of a past setup does not guarantee that exact format is available on your date.
Tell us about your event
Send your date, venue postcode, guest numbers and serving times. Add your event objective, preferred drinks, branding ideas and budget band, plus any alcohol-free or dietary requirements. If you have a floor plan, venue brief or campaign artwork, include that too.
Request a cocktail bar quoteOur shared Pan-n-Ice / Rolling Minds event enquiry form.
Prefer email? info@pan-n-ice.co.uk
