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EXPERIENTIAL EVENTS AGENCY
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CORPORATE & PRIVATE EVENTS
EXPERIENTIAL EVENTS AGENCY
BOOK YOUR EVENT NOW
A season for coming together
Fresh crêpes on the griddle. Hot chocolate finished with your branding. A festive dessert bar that gives the whole office a reason to come together.
Pan-n-Ice creates staffed Christmas food and drink experiences for corporate parties, office celebrations and winter brand activations. Choose a single standout station or build a bespoke festive menu, with bars, carts and trucks styled for your event.
Plan your Christmas eventExplore the festive menu
Warm favourites. Personal touches.
Whether you are thanking your team, welcoming clients or bringing a Christmas campaign to life, start with what your guests will enjoy. Our menus can combine warm winter favourites with the live preparation and personal touches Pan-n-Ice is known for.
| Your occasion | A starting point | What we plan with you |
|---|---|---|
| Office Christmas treat | A staffed hot chocolate cart and fresh crêpes | Arrival access, serving window, peak demand and dietary choices |
| Corporate Christmas party | Warm dessert stations and a festive drinks bar | Guest flow, the wider meal, alcohol arrangements and evening service |
| Retail Christmas activation | Branded cups, a seasonal menu and a striking cart | The campaign story, customer interaction, permissions and presentation |
| Client reception | A tailored drinks and dessert pairing | Hospitality style, branding and how service fits around conversations |
| Multi-site staff celebration | A consistent branded menu across several locations | Dates, venue requirements, production and delivery planning for every stop |
Designed around your identity
A Christmas activation should still look like your brand. Our in-house design team can help bring your identity into the bar, cart or truck, the cups and packaging, and a bespoke menu. Depending on the chosen products, edible branding can include personalised marshmallows, stencils or logo printing.
We can also explore bespoke flavours and colour matching where the recipe supports it. Send your campaign artwork and brand guidelines early, so food development, design approvals and print production can be planned together.
For a smaller office event, that might mean branded cups and a carefully styled counter. For a larger winter campaign, it could mean a fully branded vehicle and a custom service menu. The right amount of branding is the amount that makes the experience feel coherent—not cluttered.
One cart. A whole brand experience.
For Monica Vinader, our sister agency Rolling Minds created a festive red cart serving hot chocolate finished with whipped cream, toasted marshmallows and Biscoff crumb. The cart's styling and branded presentation brought the winter menu into the jewellery brand's world.
It is a useful example of how one well-considered food and drink service can carry a seasonal activation. Your event would have its own menu, branding and practical requirements.
Choose the menu first, then the format. Compact bars and carts can suit an office or indoor reception; a truck can create a focal point where the site has suitable access and space. We will check the proposed setup with you rather than assume every format fits every venue.
The proposal should set out the team, equipment, quantities, branding and logistics included. Before booking, we will work through delivery and loading access, power and water requirements, storage, service times and collection arrangements. For outdoor events, weather protection and safe operating conditions also need to be part of the plan.
Need more than desserts and drinks? We can discuss savoury catering alongside the festive menu. Where the brief needs wider event production, our sister agency Rolling Minds can support that separately, with responsibilities clearly agreed.
Before we bring the festive feeling
Yes, subject to the setup and facilities being suitable. Share your office address, floor, lift or loading access, available space and service times. We will recommend a format and confirm the equipment requirements before booking.
Yes. Hot chocolate bar hire, crêpes, waffles and other services can be combined into a bespoke brief. The number of stations and staff should reflect your guest numbers, service window and the space available.
Yes. We can discuss branded cups and packaging, cart or bar graphics, vehicle wraps, bespoke menus and suitable edible branding. Options, artwork deadlines and costs depend on the selected service.
We can discuss suitable recipes and alternatives for the menu you choose. Tell us about dietary needs and allergies at the enquiry stage. Ingredient information and cross-contact arrangements must be confirmed for the actual setup; a dietary option is not a blanket allergen-free guarantee.
These can be included in an adult festive drinks brief, subject to the venue, licensing and agreed service arrangements. We can plan alcohol-free alternatives alongside them.
There is no single price for a bespoke event. Menu, servings, staffing, service hours, location, equipment and branding all affect the quote. Send the essentials and your budget range so we can propose a clear scope.
As early as you can, particularly for December dates, bespoke print or a custom-built setup. We will confirm availability and the production timetable for your brief rather than promise an unverified turnaround.
Let’s make your winter menu
Send your date, location, expected guest numbers and budget range, plus the services you have in mind. It is especially useful to know whether everyone will arrive together or visit throughout the day. Include dietary requirements, venue restrictions and any artwork deadlines.
Request your Christmas catering proposal
